Your Company Drive, Without The Per Person Bill
Files, sharing links, calendars, contacts, desktop sync, editing in the browser and video calls, all on a server your company owns. Same working day for everybody, with your logo on the login page and your own domain in the address bar.
The thing that pushes most companies to look is the invoice. Cloud storage is priced per person per month, so it grows every time you hire, and a team of twenty pays four times what a team of five does for the same features. A server does not work that way.
What Your Team Actually Gets
Nine things, and the first two are the ones people notice on day one. Everything here is set up and tested before handover rather than switched on and left for somebody to work out.
Files that sync like they always did
A folder on the desktop that behaves the way Drive or Dropbox did, on Windows, Mac and Linux, plus apps on phones and tablets. Nobody has to learn a new way of working, which is what decides whether a switch actually sticks.
Sharing links with rules attached
Send a client a link with a password on it and a date it stops working, or a folder somebody can upload into without seeing what else is there. More control than the free tiers give you and no watermark on anything.
Documents edited in the browser
Word files, spreadsheets and slides opened and edited together without downloading anything, using Collabora or OnlyOffice depending which suits your team. Handles the usual formats well enough that most people stop noticing.
Calendars, contacts and mail joined up
Shared team calendars, a company address book and meeting invitations that land properly, connected to Outlook, Apple Mail or Thunderbird so people keep the software they already use.
Chat and calls if you want them
Group chat and video calls that run on your own server rather than a third party platform, which matters when client conversations are involved. Worth adding for some teams and worth skipping for others, and we will say which you are.
Your logo, your colours, your address
The login page and the apps carry your branding on your own domain, so it reads as company infrastructure rather than something borrowed. Small thing that changes how staff treat it.
Permissions that match the org chart
Groups for departments, folders only the right people can reach, and quotas where somebody would otherwise fill the disk with a video project. Set once so a new starter lands in the right places automatically.
A view of what is happening
Who logged in, what changed, how much space is left, and whether anything needs attention. Deleted files stay recoverable for a window you choose, and file versions go back far enough to undo a bad afternoon.
Antivirus and search on the files
Uploads scanned as they arrive, and full text search across documents so people find things by what is inside them rather than by remembering the filename. Both optional and both cheap to add while everything else is being built.
Where Google Workspace still wins
Live editing with several people typing in the same paragraph is smoother in Google Docs, and it probably always will be. If your team spends the day working in shared documents at the same time, that gap is real and worth weighing rather than discovering afterwards.
Search inside documents is not as good either, and the mobile apps are decent rather than lovely. For most companies the storage, the sharing and the sync are what actually get used all day, which is why the trade lands the way it does, and plenty of teams run Nextcloud for files while keeping one Workspace account for the handful of documents that genuinely need it.
Moving The Files Without Losing A Day
The old system keeps running the whole time and gets cancelled last. Nothing is deleted anywhere until your team has been working on the new one for a fortnight and nobody has found a problem.
A working demo you can actually use
Set up with your branding on it so you can log in, upload something, share a link and see whether your people would get on with it. Nobody should commit a company's files to a system they have only seen in screenshots, and a demo costs us an afternoon rather than costing you a decision.
Working out how much there actually is
How many gigabytes, how many people, and whether anything unusual is hiding in there like a shared drive nobody claims or a folder of video that nobody has opened since 2019. This sets the server size and it also tells us how long the copy will take, which is the question everybody asks first.
The server built and branded
Hosting in your name, your domain pointed at it, a certificate installed, backups running and the theme carrying your logo and colours. Accounts created for everybody and groups set up to match how the company is actually organised rather than how the folder tree ended up.
Files copied across in the background
The bulk of the copy runs while everybody carries on working in the old system, so there is no weekend where nobody can reach anything. Shared drives keep their structure, and the permissions come across rather than everything landing in one flat folder for somebody to sort out later.
A final catch up, then people switch
Anything that changed during the copy gets picked up in a second pass, so nothing is lost between the two systems. Then the desktop apps go on machines and people start working in the new one, usually on a Monday so there is a full week to notice anything odd.
Two weeks running side by side
The old subscription stays live and untouched, so if something turns out to be missing it is still sitting there. Only once the fortnight has passed quietly do you cancel, and that is your decision to make rather than a step we take for you.
The keys and seven days of questions
Admin access, the hosting account, and notes covering the things you will actually do, adding a person, removing one, restoring a deleted file. Seven days of questions answered after handover as standard, and a longer arrangement if you would rather somebody else kept an eye on it.
What we would want you to think about first
Somebody in the company has to own this once we hand it over. Not a lot of work, and it does need a name attached to it, because a server with nobody responsible for the updates is the one that quietly falls behind and becomes a problem in a year.
If nobody there wants that job, we can hold it for a monthly fee and that is a normal arrangement rather than a failure. What does not work is assuming it looks after itself, and we would rather say that now than have you find out the hard way.
Packages And What They Cost
One fee for the build, and after that the only thing you pay is the server, whatever your team grows to. Pick by how many people are on it and whether files need moving across from somewhere.
Starter Cloud
A working Nextcloud for a small team, branded and ready to use. For companies starting fresh rather than moving a lot of existing files.
- Server sized around your team and your storage
- Your domain, your logo and your colours
- Certificate installed and renewing itself
- Accounts and groups created for everybody
- Desktop and mobile apps set up on request
- Office editing in the browser
- Backups running with a restore tested
- Seven days of questions after handover
Migration
Everything above plus your files brought across from Drive, Dropbox or a server, with the two weeks running side by side before you cancel anything.
- Everything in Starter Cloud
- A working demo before you commit
- Files copied while the old system stays live
- Folder structure and permissions preserved
- A second pass so nothing changed is lost
- Calendars and contacts moved too
- Antivirus and full text search enabled
- A session showing the team how it works
Larger Or Custom
More than twenty five people, a large amount of data, connections to systems you already run, or an existing Nextcloud that has stopped behaving.
- Any team size, tuned for the load
- Large migrations planned in stages
- Sign in through your existing accounts
- Chat and video calls on your own server
- Storage across several disks or object storage
- Existing installs diagnosed and repaired
- Documentation your own people can work from
Added To Any Package
- Each person beyond the package $20
- Every additional terabyte migrated $100
- Chat and video calls added $50
- A training session for the team $100
- Someone keeping an eye on it, monthly $200 / mo
Nextcloud itself is free and there is no licence attached to anything we hand over. Hosting is billed to you directly by whichever provider you pick, and a server carrying a team of twenty with a reasonable amount of storage usually lands somewhere between twenty and sixty dollars a month depending on how much space you need.
Send The Error, Get An Answer Today
A screenshot of the exact failure, the resource it involves, and roughly when it started. That is enough to tell you what it looks like and how big a job it is, before there is anything to pay for. Anything already down goes to the front of the queue, and if it turns out to be a five minute fix you will be told that too.
Send us the error